Guidelines for Authors

HAFS Guidelines for Authors (2019)

General:

Clear and accessible writing using good English is expected. As a rule, the Style Manual (Commonwealth Government, 6th ed 2002) is used to resolve issues regarding spelling, grammar or style. Correct spelling of names, nicknames and places is important so that identification is clear. Where a person is listed in Hungerfords Down Under, please attach their code wherever possible (readily available in the Index).

The Editor may use his discretion to revise submissions to further clear communication and correct spelling and grammar.

The Index to HAFS Journals and Newsletters is available on the this website. This should be used to check what others have written about your branch of the family, which might also give you inspiration!

Be sure to check any dates included, so that they correspond to other documentation.

Copies or scans of documents held in our HAFS Resource Room can be requested from the Secretary to assist research.

Submission:

Articles can be submitted at any time, and the Publications Co-ordinators and the Editor will allocate the article to next appropriate publication. Sometimes we have enough articles for several issues of our Journals, but we are always looking for new material.

Articles should be submitted electronically, with pictures, photos and illustrations attached as separate items. Articles should be in .doc (MS Word 97-2003) or .rtf (rich text format) format.

Photographs:

Photographs and graphic elements are welcome, and will be included unless the resolution is too low to be usable.

They should be sent in ‘raw’ form (ie from the camera or scanner, untouched): this gives the highest possibility of effective reproduction. Scans should be done in colour, at the document’s original size, at 300 dpi (dots per inch) minimum. The preferred format is .jpg (or .jpeg), but .tiff and .pdf are also possible: file names must clearly identify each item.

Please send photos and graphics as attachments separate to the relevant article, though they may be included in it as well. If not, please indicate where they will best be incorporated: this will assist the Editor in the final design of the publication. Please also provide clear captions to assist the Editor.

Sources of pictures and graphics must be provided where known.

Newsletters: Articles in the Newsletters are generally about recent events or activities of our members, or the wider Hungerford family. Usually we focus on members in Australia and New Zealand. Where articles from the general media (typically newspapers, magazines or website) have been consulted, please include your reference. If considering reproducing an article (or a substantial portion) from a third party source, you will need to get permission to do this, including using any pictures from that source.

Restrict your article to a reasonable length: one page is the preferred maximum (1,000 words) , unless circumstances indicate that a longer article is required. Family members have been generous in sharing obituaries and eulogies with the Society. These will usually need to be adjusted from their nature as prepared for oral delivery, to the more objective style appropriate for a print medium. Such editing is kept to a minimum, and respects the content.

Journals: Articles for the Journal can be up to 3,000 words in length. They are normally based on research into the people, places and events relevant to the ‘story’ of Hungerford and associated families, and may come from any time period.

Articles do not need to be of an academic nature, so long as the information given is accurate, is supported by documentation, and references follow university guidelines.

Website posts: Length is not a problem here, though longer articles will need a short introduction or summary, to catch the eye of the occasional reader or browser.

Details of references are appreciated by researchers who wish to take the research further, or check on some information for greater clarification.

Links: can be inserted into articles as these can be useful to readers, especially for pieces on the HAFS website and the electronic version of the Newsletter.

Using oral history to prepare material:

A practical approach to writing when you do not know where to begin is to record an interview with senior members of the family, or record your own story as told to another family member (smartphones have a recording facility that can be used for this). Computer software is available to produce a transcript, which can then be edited to produce an article. Suggestions on doing an Oral History Project can be found online, most of which are skewed towards completing a university project. Just consider a few questions to be asked and basically listen to your interviewee.

We look forward to your stories and articles, with great anticipation!

HAFS Committee, 2019

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One Response to Guidelines for Authors

  1. Lesley Abrahams 24 May 2019 at 7:44 am #

    Thank you to our Editors for presenting these guidelines. See you soon in our pages.

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